Uncle Joe has offered to develop a CD of photos from family members far and wide. He requests that you mail or email or otherwise deliver to him what you would like to contribute to this potentially wonderful project. The idea is to distribute the final product at the family reunion in July.
You can contact him via email at help@sendmycoffee.com
Sunday, March 20, 2011
March 20 Draft Meeting Notes
DRAFT Meeting Notes
Clark Family Trust Board Meeting
March 20, 2011
In Attendence via skype: Henry, Gerry, Mary, Kiley, Fred, and Charley
I. Adopt Notes from January 13 meeting.
Not everyone had reviewed the notes, but those who had found them to be accurate. The motion to accept the notes was passed unanimously.
II. Old Business (Follow-up Tasks)
• Phone Bills: Gerry and Tim thought the ranch had paid the phone bill from January to June or July, after which JC paid, and then Gerry picked up. (FC note: The accounting records show that the ranch paid phone bills totaling $892.14 from January through August of 2008. There is also a record of payment of $141.98 in 2010.) Kiley said she would get in touch with Blackfoot Telephone to see if she could get the full set of telephone bills.
• Gerry said that he has some of the accounting information together regarding the projects at the ranch, and will have all of that information to Kiley within a Month.
• Gerry still has not heard from the State forester about the $6000 expected to have been paid as part of a grant for the brushing project. Gerry will send the associated paperwork to Fred to look over.
• Gerry is still working on reviewing/helping to move along the restoration project design production. The last set of plans Gerry looked at were missing expected details, including the pipes that were expected to be put under the old stream bed and the off-stream pond. The off-stream pond is an important element because it would provide a water source for fire fighting, a recreational spot, and a water spot for wildlife and livestock. Gerry has another call set up at an undetermined time on Thursday, March 24 to discuss further. He will also ask about getting an electronic copy of the plans to share with the Board.
• Mary has the behavioral guidelines ready to share with the Board. She will email those again to Fred to send out to other Board members.
• Tim will get together with Kiley this week to set up a payment plan for his taxes. He will also continue to pursue setting up a separate payment for his house taxes with the county.
• Kiley provided a copy of the trust to Randy Schneider, a lawyer who is a friend of Tim’s. Neither Tim nor Kiley had heard from Randy. Tim said he would call Randy this week.
• No one had responded to Deanne’s email about her perspectives on being involved with the ranch. Fred said he’d send a copy of Deanne’s email to Charley.
• Gerry said that he still owed $350 more on the dozer he rented to do the brushing project. He also used the dozer to do some work north of the access road, in the residential area.
• There continues to be confusion about the Capitol One credit card. Kiley now has an actual card, which she got from Gerry. Fred offered, if he had Tim’s and others’ permission, to use the account information to see what could be done about obtaining copies of the account statements. Fred received that permission, so will look into this once the account information is provided.
• Joe has offered to develop CDs of family photos to distribute at the family reunion. Fred will write a note to that effect on the blog site and on the event section of his Face Book page.
• Gerry invited Heather to the family reunion. Tim said he’d invite Chris Salzer and family.
• Gerry had to leave the meeting, so missed the last discussion of the meeting.
• Kiley and Henry will figure out how to work getting the title to the Jeep to Henry.
III. New Business
• In a final discussion, Fred expressed a concern that the Board really has no legal operational structure, that he’d like to see a legal structure that transcends the family trust and which lays out the Board’s responsibilities and liabilities. Others expressed a similar concern. The Charter is not a signed, legal document, but may be a starting place. Tim offered to provide a copy of the Charter to Randy Schneider and investigate potential mechanisms, such as a foundation or 503 corporation. The remaining Board members were OK with that.
IV. Next Meeting Date and Time
• The next meeting will be on May 1 at 4PM Mountain Time/5PM Central/6PM Eastern.
V. Adjourn
• The motion to adjourn the meeting passed. Meeting was adjourned.
Clark Family Trust Board Meeting
March 20, 2011
In Attendence via skype: Henry, Gerry, Mary, Kiley, Fred, and Charley
I. Adopt Notes from January 13 meeting.
Not everyone had reviewed the notes, but those who had found them to be accurate. The motion to accept the notes was passed unanimously.
II. Old Business (Follow-up Tasks)
• Phone Bills: Gerry and Tim thought the ranch had paid the phone bill from January to June or July, after which JC paid, and then Gerry picked up. (FC note: The accounting records show that the ranch paid phone bills totaling $892.14 from January through August of 2008. There is also a record of payment of $141.98 in 2010.) Kiley said she would get in touch with Blackfoot Telephone to see if she could get the full set of telephone bills.
• Gerry said that he has some of the accounting information together regarding the projects at the ranch, and will have all of that information to Kiley within a Month.
• Gerry still has not heard from the State forester about the $6000 expected to have been paid as part of a grant for the brushing project. Gerry will send the associated paperwork to Fred to look over.
• Gerry is still working on reviewing/helping to move along the restoration project design production. The last set of plans Gerry looked at were missing expected details, including the pipes that were expected to be put under the old stream bed and the off-stream pond. The off-stream pond is an important element because it would provide a water source for fire fighting, a recreational spot, and a water spot for wildlife and livestock. Gerry has another call set up at an undetermined time on Thursday, March 24 to discuss further. He will also ask about getting an electronic copy of the plans to share with the Board.
• Mary has the behavioral guidelines ready to share with the Board. She will email those again to Fred to send out to other Board members.
• Tim will get together with Kiley this week to set up a payment plan for his taxes. He will also continue to pursue setting up a separate payment for his house taxes with the county.
• Kiley provided a copy of the trust to Randy Schneider, a lawyer who is a friend of Tim’s. Neither Tim nor Kiley had heard from Randy. Tim said he would call Randy this week.
• No one had responded to Deanne’s email about her perspectives on being involved with the ranch. Fred said he’d send a copy of Deanne’s email to Charley.
• Gerry said that he still owed $350 more on the dozer he rented to do the brushing project. He also used the dozer to do some work north of the access road, in the residential area.
• There continues to be confusion about the Capitol One credit card. Kiley now has an actual card, which she got from Gerry. Fred offered, if he had Tim’s and others’ permission, to use the account information to see what could be done about obtaining copies of the account statements. Fred received that permission, so will look into this once the account information is provided.
• Joe has offered to develop CDs of family photos to distribute at the family reunion. Fred will write a note to that effect on the blog site and on the event section of his Face Book page.
• Gerry invited Heather to the family reunion. Tim said he’d invite Chris Salzer and family.
• Gerry had to leave the meeting, so missed the last discussion of the meeting.
• Kiley and Henry will figure out how to work getting the title to the Jeep to Henry.
III. New Business
• In a final discussion, Fred expressed a concern that the Board really has no legal operational structure, that he’d like to see a legal structure that transcends the family trust and which lays out the Board’s responsibilities and liabilities. Others expressed a similar concern. The Charter is not a signed, legal document, but may be a starting place. Tim offered to provide a copy of the Charter to Randy Schneider and investigate potential mechanisms, such as a foundation or 503 corporation. The remaining Board members were OK with that.
IV. Next Meeting Date and Time
• The next meeting will be on May 1 at 4PM Mountain Time/5PM Central/6PM Eastern.
V. Adjourn
• The motion to adjourn the meeting passed. Meeting was adjourned.
Thursday, February 10, 2011
Draft Agenda, February 13, 2011
DRAFT Meeting AGENDA
Clark Family Trust Board Meeting
FEB 13, 2011
I. Adopt Notes from January 16 meeting
II. Old Business (Follow-up Tasks)
a. Henry: contact Nancy and Elsie about family reunion
b. All: brainstorm on getting word out about reunion
c. All: send, if you have not already, family contact information to Fred
d. All: contact, if you have not already, your family members about who has paid dues, when they were paid, and how much they paid
e. Gerry: get correct deposit information to Swan Ecosystem Center
f. Gerry: send Whitefish Credit Union statements to Kiley
g. Gerry: get phone bills from 2008 through 2010
h. Gerry: get record from all ranch projects sent to Kiley
i. Mary: send draft ranch behavioral guidelines to all to review
j. Tim: figure out tax amount for house at ranch
k. Tim: pay taxes amount to Trust account
l. All: get bank accounts set up with appropriate signatures (see new business, related to Trust organization and trusteeship)
m. Tim: sell welder
n. All: respond to Deanne’s letter
o. All: figure out distribution of Bea and Charley’s belongings
p. All: review conservation easement goals document (see new business, related to conservation easement)
q. All: discuss expectations of new board members; i.e., like Charley
III. New Business
a. Getting the Trust fully functional
i. Who has conferred with whom about the Trust and its implications (lawyers, trust specialists, etc)
ii. Who really is a Trustee?
iii. What are their responsibilities? Liabilities?
b. Getting the finances in order
i. Current balances
ii. Paying the Credit Card Bill: How? Are we accruing penalties, and who is responsible for those?
iii. Who still owes dues?
iv. Tim’s house taxes – 2008-2011 = three years @ ~$900 per year = ~ 2700. Or @~$950 per year = ~$2850 When and how will this be paid?
v. If we don’t receive funds from dues, how will we pay the taxes and bills?
1. Sales of assets
2. Rental of Properties
3. ????
vi. Accounting: We cannot move forward as a credible Board until we have all of the information and can display it to the family at large.
vii. Conservation Easement: Discussion and what’s Next?
IV. Other New Business
V. Next Meeting Date and Time
VI. Adjourn
Clark Family Trust Board Meeting
FEB 13, 2011
I. Adopt Notes from January 16 meeting
II. Old Business (Follow-up Tasks)
a. Henry: contact Nancy and Elsie about family reunion
b. All: brainstorm on getting word out about reunion
c. All: send, if you have not already, family contact information to Fred
d. All: contact, if you have not already, your family members about who has paid dues, when they were paid, and how much they paid
e. Gerry: get correct deposit information to Swan Ecosystem Center
f. Gerry: send Whitefish Credit Union statements to Kiley
g. Gerry: get phone bills from 2008 through 2010
h. Gerry: get record from all ranch projects sent to Kiley
i. Mary: send draft ranch behavioral guidelines to all to review
j. Tim: figure out tax amount for house at ranch
k. Tim: pay taxes amount to Trust account
l. All: get bank accounts set up with appropriate signatures (see new business, related to Trust organization and trusteeship)
m. Tim: sell welder
n. All: respond to Deanne’s letter
o. All: figure out distribution of Bea and Charley’s belongings
p. All: review conservation easement goals document (see new business, related to conservation easement)
q. All: discuss expectations of new board members; i.e., like Charley
III. New Business
a. Getting the Trust fully functional
i. Who has conferred with whom about the Trust and its implications (lawyers, trust specialists, etc)
ii. Who really is a Trustee?
iii. What are their responsibilities? Liabilities?
b. Getting the finances in order
i. Current balances
ii. Paying the Credit Card Bill: How? Are we accruing penalties, and who is responsible for those?
iii. Who still owes dues?
iv. Tim’s house taxes – 2008-2011 = three years @ ~$900 per year = ~ 2700. Or @~$950 per year = ~$2850 When and how will this be paid?
v. If we don’t receive funds from dues, how will we pay the taxes and bills?
1. Sales of assets
2. Rental of Properties
3. ????
vi. Accounting: We cannot move forward as a credible Board until we have all of the information and can display it to the family at large.
vii. Conservation Easement: Discussion and what’s Next?
IV. Other New Business
V. Next Meeting Date and Time
VI. Adjourn
Sunday, February 6, 2011
Draft January 16 Meeting Notes
DRAFT Meeting Notes
Clark Family Trust Board Meeting
January 16, 2011
Notes to be adopted at February 13 Board Meeting
Note: The Agenda for January 6 was used for this meeting. The January 6 meeting had been rescheduled.
(Next Board Meeting Date and Time: Feb. 13, 6pm 5pm 4pm)
• The meeting notes from the December 5 meeting were adopted.
• Holly, Ben, Isaac, Patrick, and Gerry cleaned the cabin at New Year. They shut off the hot water heater and otherwise winterized the cabin.
• Fred had contacted Mary Flud about the reunion. Henry had contacted Nancy and Elsie about the family reunion, and will get ahold of them again about the date change to the weekend of July 23.
o It was suggested that the Board do additional brainstorming about how to get the word out about the reunion to the broader extended family.
• Those who have not yet sent family contact information should do so as soon as they can, as current addresses for family members ‘settle’.
• Board members should contact their family members to see if they can determine who has paid dues, when they paid them, and how much they paid. This information is needed to display transparently in the accounting process. The more information the family members can provide, including dates of payment, method of payment (i.e. checks or cash), and especially if they have check numbers, the better the accounting will be.
• The Flathead Farmers Insurance trip to the Ranch will have to wait until road conditions improve.
• Gerry will work with the Swan Ecosystem Center to get them the correct deposit information.
• Gerry found more statements from the Whitefish Credit Union and will send those to Kiley.
• Gerry is working on getting copies of the phone bills from the ranch from 2008 through 2010.
• Gerry will get all the records from all of the projects at the ranch together and send to Kiley; Kiley will put them into a spreadsheet. There is some mixing of trust accounts and Gerry’s personal accounts that will have to be sorted out.
• Mary will email to the Board members what she has put together as ranch behavioral guidelines. Board members will review and send back comments to Mary, and then she will put it all together and frame for posting at the ranch.
• A lot of hotels and other businesses are closed right now, so it has not been possible to compile a list for family members who will be attending the reunion. Mary suggested that people should get on the Seeley Lake Chamber of Commerce’s web site for info. Tim provided the URL: www.seeleylakechamber.com
• Mary has started to pay $20 each month toward the balance of her loan from the trust, and has been paying toward dues from previous years as well.
• Tim may have more photos available to post on the Blog site.
• Tim is still working on figure out his property taxes on his house, but has not been to Missoula lately.
• Tim has not been up to work with Kiley to get her added to the Whitefish Credit Union.
• The welder is snowed in up at the ranch, so it has not yet been sold.
• Tim called Capitol One to request copies of the credit card statements. They have not arrived, so he will call again early this week.
• There are not enough funds in the trust bank account to pay off the Capitol One credit card debt.
• Kiley sent a receipt to Henry for his down payment on the Jeep. Kiley transferred the title for the Jeep to her, acting on behalf of the trust, and will sign that over to Henry when he comes to pick up the vehicle.
• There is still some confusion about getting Kiley set up as a trustee. The bank said that she would have to work through a lawyer; you can’t just drop off a trustee from a trust and assign someone else. Tim said he would call his friend Randy Schneider, a lawyer in Bigfork to discuss. Gerry said he would come to the Flathead and work with Kiley to set up the account at Glacier Bank.
• Kiley has an account set up outside of the trust for the restoration project deposits.
• Fred sent Deanne’s email to all of the Board members. Tim suggested that everyone who wants to should send responses individually.
• Tim has a plan for distributing Grandpa’s and Grandma’s belongings from the house to family members. He said he remembered pretty much of what was supposed to go to whom and would make a list of items as he makes boxes for individuals. The idea is that folks could pick up their box of stuff at the family reunion. The Board was OK with that approach.
• Henry has received the contract for the Jeep, and has signed it.
• Fred posted on the blog site a notice of the change in dues date (09/15).
• Fred has drafted a document with ideas for goals for the conservation easement and will email those out to the Board members.
• Fred and Kiley provided a short review of how the financial accounting is coming along. Fred noted that to complete the accounting, he and Kiley needed the statements, receipts, other records and the information about who paid dues. Once that information is received, they could go through the accounting spreadsheets line by line to get clarification on what funds were received and what funds were spent on.
o Fred listed the people for whom dues were known to have been paid, by year (with the caveat that there were deposits noted that had no specific name associated, so it is likely that others had paid; you just can’t yet tell who) :
2008: Fred/Cindy, Tim/Connie, Deanne, Hank (check deposited in ’09), Tanner (pd. in ’10), and Micah (pd. in ’10)
2009: Fred/Cindy, Tim/Connie, Hank (deposited in ’10), Madonna, Tanner (pd. in ’10), and Micah (pd. in ’10)
2010: Fred/Cindy, Tim/Connie, Henry, Holly, Hank, Tanner, Micah
o Kiley listed the amount of money in the accounts, other than the Whitefish Credit Union: $507.13 in Seeley, $50 in the restoration project account and $50 in the new account.
• Gerry provided a project update. Greg Nydecker (sp?) sent a letter to Gerry about the stream restoration project. They had a LIDAR aerial survey, which provided the level of detail needed to develop a conceptual plan (which they will have done by the end of January) for us to look at. They may have to have someone from the trust sign something to verify the actual account; they are just about ready to have money put into that account. Once it is deposited, the trust should write a check to the Swan Ecosystem Center. The letter did not include an invoice, so Gerry will follow up about that.
• Lewis (Five Valleys Group) called Gerry, saying that he is looking at lining up money for the conservation easement. There was agreement among Board members that we should take our time regarding this easement; we should not feel pressured to do anything.
• Gerry noted that he would like to use some money from the Whitefish Credit Union to fix the dozer. Tim (?) made a motion to make fixing the dozer a high priority when we have money. Henry (?) seconded the motion. The motion passed. This was with the understanding that the dozer would be used only for essential activities on the ranch, such as moving the bunk house and taking care of the road on the ranch property.
• Gerry noted that the backhoe has been put back together, but the starter is still not working.
• Charley is sending $100 to Kiley to be deposited for the trust. This is from friends who used the ranch cabin when they were there with Charley hunting and offered to donate to the cause. Tim noted that these folks left the cabin very clean and tidy.
• Items that were put on the New Business part of the agenda during the course of the meeting but were not addressed during this meeting include:
o Brainstorm about getting the word out to the extended family about the family reunion.
o Talk with Charley about his, and the Board’s, expectations relating to his role as his family group’s Board member.
o The Board may need to discuss what heirlooms people should receive, along with the list that Tim said he would put together.
• Next Board Meeting Date and Time: Feb. 13, 6pm 5pm 4pm
• The meeting was adjourned.
Clark Family Trust Board Meeting
January 16, 2011
Notes to be adopted at February 13 Board Meeting
Note: The Agenda for January 6 was used for this meeting. The January 6 meeting had been rescheduled.
(Next Board Meeting Date and Time: Feb. 13, 6pm 5pm 4pm)
• The meeting notes from the December 5 meeting were adopted.
• Holly, Ben, Isaac, Patrick, and Gerry cleaned the cabin at New Year. They shut off the hot water heater and otherwise winterized the cabin.
• Fred had contacted Mary Flud about the reunion. Henry had contacted Nancy and Elsie about the family reunion, and will get ahold of them again about the date change to the weekend of July 23.
o It was suggested that the Board do additional brainstorming about how to get the word out about the reunion to the broader extended family.
• Those who have not yet sent family contact information should do so as soon as they can, as current addresses for family members ‘settle’.
• Board members should contact their family members to see if they can determine who has paid dues, when they paid them, and how much they paid. This information is needed to display transparently in the accounting process. The more information the family members can provide, including dates of payment, method of payment (i.e. checks or cash), and especially if they have check numbers, the better the accounting will be.
• The Flathead Farmers Insurance trip to the Ranch will have to wait until road conditions improve.
• Gerry will work with the Swan Ecosystem Center to get them the correct deposit information.
• Gerry found more statements from the Whitefish Credit Union and will send those to Kiley.
• Gerry is working on getting copies of the phone bills from the ranch from 2008 through 2010.
• Gerry will get all the records from all of the projects at the ranch together and send to Kiley; Kiley will put them into a spreadsheet. There is some mixing of trust accounts and Gerry’s personal accounts that will have to be sorted out.
• Mary will email to the Board members what she has put together as ranch behavioral guidelines. Board members will review and send back comments to Mary, and then she will put it all together and frame for posting at the ranch.
• A lot of hotels and other businesses are closed right now, so it has not been possible to compile a list for family members who will be attending the reunion. Mary suggested that people should get on the Seeley Lake Chamber of Commerce’s web site for info. Tim provided the URL: www.seeleylakechamber.com
• Mary has started to pay $20 each month toward the balance of her loan from the trust, and has been paying toward dues from previous years as well.
• Tim may have more photos available to post on the Blog site.
• Tim is still working on figure out his property taxes on his house, but has not been to Missoula lately.
• Tim has not been up to work with Kiley to get her added to the Whitefish Credit Union.
• The welder is snowed in up at the ranch, so it has not yet been sold.
• Tim called Capitol One to request copies of the credit card statements. They have not arrived, so he will call again early this week.
• There are not enough funds in the trust bank account to pay off the Capitol One credit card debt.
• Kiley sent a receipt to Henry for his down payment on the Jeep. Kiley transferred the title for the Jeep to her, acting on behalf of the trust, and will sign that over to Henry when he comes to pick up the vehicle.
• There is still some confusion about getting Kiley set up as a trustee. The bank said that she would have to work through a lawyer; you can’t just drop off a trustee from a trust and assign someone else. Tim said he would call his friend Randy Schneider, a lawyer in Bigfork to discuss. Gerry said he would come to the Flathead and work with Kiley to set up the account at Glacier Bank.
• Kiley has an account set up outside of the trust for the restoration project deposits.
• Fred sent Deanne’s email to all of the Board members. Tim suggested that everyone who wants to should send responses individually.
• Tim has a plan for distributing Grandpa’s and Grandma’s belongings from the house to family members. He said he remembered pretty much of what was supposed to go to whom and would make a list of items as he makes boxes for individuals. The idea is that folks could pick up their box of stuff at the family reunion. The Board was OK with that approach.
• Henry has received the contract for the Jeep, and has signed it.
• Fred posted on the blog site a notice of the change in dues date (09/15).
• Fred has drafted a document with ideas for goals for the conservation easement and will email those out to the Board members.
• Fred and Kiley provided a short review of how the financial accounting is coming along. Fred noted that to complete the accounting, he and Kiley needed the statements, receipts, other records and the information about who paid dues. Once that information is received, they could go through the accounting spreadsheets line by line to get clarification on what funds were received and what funds were spent on.
o Fred listed the people for whom dues were known to have been paid, by year (with the caveat that there were deposits noted that had no specific name associated, so it is likely that others had paid; you just can’t yet tell who) :
2008: Fred/Cindy, Tim/Connie, Deanne, Hank (check deposited in ’09), Tanner (pd. in ’10), and Micah (pd. in ’10)
2009: Fred/Cindy, Tim/Connie, Hank (deposited in ’10), Madonna, Tanner (pd. in ’10), and Micah (pd. in ’10)
2010: Fred/Cindy, Tim/Connie, Henry, Holly, Hank, Tanner, Micah
o Kiley listed the amount of money in the accounts, other than the Whitefish Credit Union: $507.13 in Seeley, $50 in the restoration project account and $50 in the new account.
• Gerry provided a project update. Greg Nydecker (sp?) sent a letter to Gerry about the stream restoration project. They had a LIDAR aerial survey, which provided the level of detail needed to develop a conceptual plan (which they will have done by the end of January) for us to look at. They may have to have someone from the trust sign something to verify the actual account; they are just about ready to have money put into that account. Once it is deposited, the trust should write a check to the Swan Ecosystem Center. The letter did not include an invoice, so Gerry will follow up about that.
• Lewis (Five Valleys Group) called Gerry, saying that he is looking at lining up money for the conservation easement. There was agreement among Board members that we should take our time regarding this easement; we should not feel pressured to do anything.
• Gerry noted that he would like to use some money from the Whitefish Credit Union to fix the dozer. Tim (?) made a motion to make fixing the dozer a high priority when we have money. Henry (?) seconded the motion. The motion passed. This was with the understanding that the dozer would be used only for essential activities on the ranch, such as moving the bunk house and taking care of the road on the ranch property.
• Gerry noted that the backhoe has been put back together, but the starter is still not working.
• Charley is sending $100 to Kiley to be deposited for the trust. This is from friends who used the ranch cabin when they were there with Charley hunting and offered to donate to the cause. Tim noted that these folks left the cabin very clean and tidy.
• Items that were put on the New Business part of the agenda during the course of the meeting but were not addressed during this meeting include:
o Brainstorm about getting the word out to the extended family about the family reunion.
o Talk with Charley about his, and the Board’s, expectations relating to his role as his family group’s Board member.
o The Board may need to discuss what heirlooms people should receive, along with the list that Tim said he would put together.
• Next Board Meeting Date and Time: Feb. 13, 6pm 5pm 4pm
• The meeting was adjourned.
Friday, January 28, 2011
Sunday, January 9, 2011
Board Meeting Rescheduled to January 16, 5PM Mountain Time
Because of a lack of a quorum on today's Board Meeting call, we need to reschedule. Those on the call (Kiley, Henry, Mary, Charley, and Fred) agreed to move the call to next Sunday, January 16, at 7PM Eastern, 6PM Central, and 5PM Mountain Time. No agenda items were discussed.
We will use the same draft agenda unless people suggest changes between now and then. If you do have suggestions, please drop me a line or call.
- Your Secretary, *Fred*
We will use the same draft agenda unless people suggest changes between now and then. If you do have suggestions, please drop me a line or call.
- Your Secretary, *Fred*
Thursday, January 6, 2011
Planning for the Family Reunion
Mary posted on Facebook that she needs ideas for meals for the Reunion, and for folks to let her know what days they would like to provide meals for. Please contact her about that. In addition, it might help if we had a better idea of what might occur on each day. All of us should provide ideas to Mary and/or to Henry so they can put together a more detailed agenda for the reunion. It is your family, your Ranch, and your reunion. What are your ideas? Here are a few for starters.
The Reunion will occur on the weekend of July 23, but remember - you are welcome to come early and stay late. I would think that events would start ramping up on Friday, July 23, have some main focus on at least part of the 24th (Board Meeting with all family participation? Family chili cookoff competition?), and then have a final full day of celebration on Sunday, the 25th. Gerry has offered to bring horses for riding. We should have a time set aside for a work project, cleaning or fixing something that needs it. Horseshoes. Softball. Volleyball. Tours of completed and prospective projects. Story telling (embarrass your favorite sibling! Or your parents!). Shuttles to Holland Lake. Bonfires. Bring your musical instruments for famjams. Family photos to share. Arts and crafts sessions. Races. Treasure hunts. Plant identification lessons. Dancing. Star gazing. Sitting around and just chatting. Sitting around and just not chatting. Learning Potawatomi words. Make a map showing where everyone came from. Pie eating contest. . . . You get the idea: fun stuff!
Those of you who are Potawatomi citizens, let me know if you would like to receive a Potawatomi name. If there is sufficient interest, I'll contact Tribal leaders to see if they can come to do a group naming ceremony at the reunion. We'll have to ask soon though to get on their calendars.
- Your Board Secretary, *Uncle Fred*
The Reunion will occur on the weekend of July 23, but remember - you are welcome to come early and stay late. I would think that events would start ramping up on Friday, July 23, have some main focus on at least part of the 24th (Board Meeting with all family participation? Family chili cookoff competition?), and then have a final full day of celebration on Sunday, the 25th. Gerry has offered to bring horses for riding. We should have a time set aside for a work project, cleaning or fixing something that needs it. Horseshoes. Softball. Volleyball. Tours of completed and prospective projects. Story telling (embarrass your favorite sibling! Or your parents!). Shuttles to Holland Lake. Bonfires. Bring your musical instruments for famjams. Family photos to share. Arts and crafts sessions. Races. Treasure hunts. Plant identification lessons. Dancing. Star gazing. Sitting around and just chatting. Sitting around and just not chatting. Learning Potawatomi words. Make a map showing where everyone came from. Pie eating contest. . . . You get the idea: fun stuff!
Those of you who are Potawatomi citizens, let me know if you would like to receive a Potawatomi name. If there is sufficient interest, I'll contact Tribal leaders to see if they can come to do a group naming ceremony at the reunion. We'll have to ask soon though to get on their calendars.
- Your Board Secretary, *Uncle Fred*
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