DRAFT Notes
Clark Family Trust Board Meeting
June 26, 2011
Board Members Present via Skype: Fred, Gerry, Henry, Kiley, Mary, Tim. Also on call: Charley Stuart
I. Credit Card Accounting Spreadsheet Review
We started going through the spreadsheet line-by line. Tim and Gerry agreed that some of the charges listed were their personal charges, so they would take responsibility for paying those. Tim said he pay the CIC Triple Advantage fees, as well as the past due fees. Some charges were noted as being for a variety of projects, such as rebuilding the coral, but other charges were still not attributable to particular activities or items. Tim said he would obtain receipts from businesses in Seeley Lake (Roveros and Kurt’s Polaris in particular, but there are others too) and Gerry said he would do the same for those under his card number (in Missoula, Polson, Ronan, and St. Ignatius – and maybe elsewhere). Fred or Kiley need to send the card number for the card that Gerry was using so he can do the appropriate research. Both Gerry and Tim have copies of the spreadsheet with dates, vendors, and costs, so they should be able to find the right accounting records. Henry noted that we need the receipt information to be accountable as a Trust Board, and we need to do that before the reunion.
One charge, for $793.99 to CHC Coop, was for a saddle that Tim purchased. Tim thought he had paid that to the Trust, but there is no corresponding record in the bank. The electronic payment to the credit card for $800 (like all of the electronic payments) were from the Trust account. Fred will look through the records again to see if there is anything that accounts for this purchase through repayment.
We will pick up the discussion again once Tim and Gerry obtain the accounting info from the vendors.
II. Next Meeting Date and Time
• The next meeting will be on July 3, 2011, at 4PM Mountain, 5PM Central, and 6PM Eastern. The Reunion will be the main topic.
III. Adjourn
Meeting adjourned.
