Notes from first Board Meeting

Here are the notes from the first Board Meeting, in order to make the set whole on this blog. This one is from January 26, 2008, when we all at the Ranch for Grandma Bea's funeral. In following posts are the notes from the June 12, 2010 and September 4, 2010. FYI, the next Board meeting is supposed to be December 6, 2010. *Fred*

1/26/2008

Meeting of the Clark Ranch Board

Assembled at the new cabin:

Henry, Gerry, Mary, Fred, and Tim

Absent: Lynn and Kiley

Subject: What's Next

● The Board Members assembled agreed that the Draft Charter will be used as a guideline for Board Operation, awaiting full Board Participation and ratification of a Charter. The Board structure as laid out in the Draft Charter is what we will use as a guideline.

● It was acknowledged that the Board will not be able to make any major decisions until after the Board as a whole (including Lynn and Kiley) has a chance to meet and the Charter is ratified.

● RE: Definition of Family in the Draft Charter: Step children will have the opportunity to participate in the operations of the Ranch, given that their family is intact (meaning that the parents are married), and that as adults they pay dues. They will not be able to serve on the Board. Adopted children are equivalent to biological children in terms of participation and abilities to serve on the Board.

● Tim is comfortable continuing in the manager role for the Ranch, acknowledging that having JC at the Ranch will help by taking a lot of the day-to-day load off.

● Tim will arrange to pay for taxes on the house at the Ranch separately from the Ranch proper.

● The Clark Family Trust has invested in Clark Family Enterprises (Fund). Mom's bills have been paid out of the Clark Family Fund. Mom had Medicare Supplemental, so nearly all of the hospital bills will be paid by Medicare.

● Mary will talk with Michelle by Friday of next week about making a donation or a gift to Our Lady of the Swan Valley Church.

● Tim said he would make a personal gift to the Condon Fire Department.

● The Ranch will pay for the hotel bill at Super 8 for those family members who cannot afford to pay for it themselves.

● Brainstorming on potential projects:

○ Move the bunk house to the West, across the road, with a new foundation and sill logs, as well as a hook-up to running water (though no toilet)

○ Build a community center where the bunk house is now located. One option is that this would be the focal point for a family-based business, the idea being that every family member who wanted to participate would have the chance to do so.

○ Move new cabin to another location, to open up the view and make the area around the old cabin more in keeping with the character of the ranch.

○ Build a machine shed in the “boneyard” area, as a place to park Ranch machinery, using the trusses already at the Ranch, and poles.

● The number 1 priority is to improve/upgrade the water system, to provide adequate supply and quality throughout the Ranch, including the residential area.

● Tim said that he would start now paying $300/year , as Fred and Cindy have been, to help support the water system. The idea is that this will be the precedent that all new residences will need to follow.

● Gerry will talk with Kiley, once Kiley returns, and Brandon about the layout for the residence area.

● Mom's car is to be part of the Ranch property, for temporary use for Ranch-related tasks and for short-term family member use. This could include emergency use, transportation for family members who have traveled from far away, etc.

● The Ranch has accounts at Rovero's, NAPA, and Timberline in Seeley Lake.

● Next best opportunity for a full Board meeting will be in connection with family weddings, either the week of July 21 at the Ranch or the week of August 16th in Minnesota. We will keep in touch about that and also confer with Lynn and Kiley.

● Gerry will take care of Mom's personal affects at Kimberly's house.

● Tim will reconstruct the list Mom put together for distribution of her personal goods, if that list is not found.

● Granddaughters should have the first opportunity to select for themselves any of their Grandma's clothes. What they don't want should be donated to the Loving Hearts Thrift Store.

● We agreed that there should be purchased a fire safe for the house.

● Henry said he would call Elsie in Kansas to investigate possibilities for loaning the Pony Express map. Tim mentioned that the Willy Whitewater book that is at Mom's house should go with the map.