Draft Agenda, February 13, 2011

DRAFT Meeting AGENDA
Clark Family Trust Board Meeting
FEB 13, 2011

I. Adopt Notes from January 16 meeting
II. Old Business (Follow-up Tasks)
a. Henry: contact Nancy and Elsie about family reunion
b. All: brainstorm on getting word out about reunion
c. All: send, if you have not already, family contact information to Fred
d. All: contact, if you have not already, your family members about who has paid dues, when they were paid, and how much they paid
e. Gerry: get correct deposit information to Swan Ecosystem Center
f. Gerry: send Whitefish Credit Union statements to Kiley
g. Gerry: get phone bills from 2008 through 2010
h. Gerry: get record from all ranch projects sent to Kiley
i. Mary: send draft ranch behavioral guidelines to all to review
j. Tim: figure out tax amount for house at ranch
k. Tim: pay taxes amount to Trust account
l. All: get bank accounts set up with appropriate signatures (see new business, related to Trust organization and trusteeship)
m. Tim: sell welder
n. All: respond to Deanne’s letter
o. All: figure out distribution of Bea and Charley’s belongings
p. All: review conservation easement goals document (see new business, related to conservation easement)
q. All: discuss expectations of new board members; i.e., like Charley
III. New Business
a. Getting the Trust fully functional
i. Who has conferred with whom about the Trust and its implications (lawyers, trust specialists, etc)
ii. Who really is a Trustee?
iii. What are their responsibilities? Liabilities?
b. Getting the finances in order
i. Current balances
ii. Paying the Credit Card Bill: How? Are we accruing penalties, and who is responsible for those?
iii. Who still owes dues?
iv. Tim’s house taxes – 2008-2011 = three years @ ~$900 per year = ~ 2700. Or @~$950 per year = ~$2850 When and how will this be paid?
v. If we don’t receive funds from dues, how will we pay the taxes and bills?
1. Sales of assets
2. Rental of Properties
3. ????
vi. Accounting: We cannot move forward as a credible Board until we have all of the information and can display it to the family at large.
vii. Conservation Easement: Discussion and what’s Next?
IV. Other New Business
V. Next Meeting Date and Time
VI. Adjourn