DRAFT Agenda
Clark Family Trust Board Meeting
May 01, 2011
I. Adopt Notes from meeting of March 20, 2011.
II. Old Business (Follow-up Tasks)
· Kiley said she would get in touch with Blackfoot Telephone to see if she could get the full set of telephone bills. Is this done, and what are the results?
· Gerry said that he has some of the accounting information together regarding the projects at the ranch, and will have all of that information to Kiley within a Month. Gerry has been saying that he would have the accounting information together to add to the overall accounting for
· Gerry said that he would follow up with the State forester about the $6000 expected to have been paid as part of a grant for the brushing project. We have heard nothing about the follow up and the account has not received the $6000.
· Gerry said he would send the associated paperwork to Fred to look over. Gerry has never sent that either.
· Gerry said he would have another call to discuss the stream/pond issues, on Thursday, March 24 to discuss further. We have heard nothing in regard to that meeting, whether it occurred or not, and if so what the outcome was.
· Gerry also said he would ask about getting an electronic copy of the plans to share with the Board. We have neither seen nor heard any additional information on this.
· Mary sent the draft house rules to Fred to send out to Board members. Fred sent those out for review by others. The only responses back was from Tim (“I like the house rules.”) and Kiley (“I think the house rules are fun but they do not give specific instruction like washing linens, sweeping, mopping, taking away trash etc...”).
o Motion to accept the House Rules and post at the Old and New Cabins?
· Tim will get together with Kiley this week to set up a payment plan for his taxes. He had also committed to doing that before, in February. He has still not done that.
· Tim said he would also continue to pursue setting up a separate payment for his house taxes with the county. There appears to be little effort and no progress on this front. This has been going on since 2008.
· Kiley had provided a copy of the trust to Randy Schneider (or is it Snyder?), to get advice about how to deal with successor trustees and other issues. Neither Tim nor Kiley had heard from Randy in March. Tim said he would call Randy the week following the Board meeting. We have heard neither about Tim calling, nor the outcome of the call if it did occur.
· Tim offered to provide a copy of the Charter to Randy Schneider and investigate potential mechanisms for setting up a legal operational structure for the Board, such as a foundation or a 503 corporation.
· Fred said he’d send a copy of Deanne’s email to Charley. He did. Has anyone responded?
· Gerry said that he still owed $350 more on the dozer he rented to do the brushing project. How is this being paid?
· Joe has offered to develop CDs of family photos to distribute at the family reunion. Fred wrote a note to that effect on the blog site and on the event section of his Face Book page. Joe submitted additional information and Fred posted that on the blog.
· Tim said he’d invite Chris Salzer and family. Has that been done?
· Gerry had to leave the meeting, so missed the last discussion of the meeting.
· Kiley and Henry will figure out how to work getting the title to the Jeep to Henry.
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III. New Business
· Fred was able to get copies of all of the statements for the Capitol One credit card sent. Fred helped Kiley put the information from those into a spreadsheet to share with the Board.
· Fred sent a copy of the draft family history he had been working on to cousin Chris Salzer.
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IV. Next Meeting Date and Time
· The next meeting will be on (enter date)
V. Adjourn
· Motion to Adjourn (make motion)
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